How to Hire Virtual Assistant?

If you’re a busy person working hard to achieve success in your business and financial life, you may not be able to afford hiring a full-time personal assistant. But in order to achieve more and get rich, you must delegate works and tasks. You can’t do everything on your own. So there is other option for you, why not hire an online personal assistant instead? It’s low-cost and easier than a regular in-house personal assistant.

Getting assistance virtually and at very low cost is not a bad idea. You have lots of things to do, you have goals in your career and life, but time flies like anything. Why not offload few things and give them to your Virtual Assistant to complete, under your supervision and guidance.

Workplace Vendor offers best solutions for Virtual Assistance, and we have given below few important points to note while selecting your VA.

Given below are some important steps to consider while hiring Virtual Assistance Services:

First: First of all you need to confirm the geography of the Virtual Assistant. As many low-cost VA’s are available outside US or Europe, hence their availability in your time zone is important. This is good to confirm availability and support time before entering into any agreement or contract. Most of the VA’s in the Third Word are working over night so this would not be an issue, but better to confirm at the outset.

Second: The language of the Virtual Assistant. Your VA must speak your language. If you are based out of France or Germany or if you speak any language other than English and hiring Virtual Assistant from India or Philippines, you need to be extra cautious as VA’s in these countries normally speak English and may not be able to support you in your language except if they have special multi-lingual skills.

Third: You need to check and confirm the domain knowledge. If you are hiring for general assistance, or for human resource department or for IT support, the VA’s must have required knowledge. The issue comes in when we hire General Admin Virtual Assistant and ask him to design a website or perform technical SEO activities, in these cases the VA’s fail to perform and whole industry suffers.

Fourth: Check the availability of daily usage tools and technologies like Computer, Software, Mike, Camera, Word Processor or Spread Sheet, etc.

Fifth: Better to have an agreement with a Virtual Assistance Services agency for better security and proper support. The agency will serve you in more responsible way and keep alternatives and back-ups for smoother support.

Sixth: You may use some tool to count utilized hours, as Virtual Assistance agencies charge hourly. But you may also have an agreement with monthly fees that is better if you have permanent flow of work.

A Virtual Assistant New Years Resolutions for 2007

The Virtual Assistant Industry has grown in leaps and bounds this year and is soon on its way to becoming a household word. It used to be people would ask, “What is a virtual assistant?” Now, the question is more, “Who is your virtual assistant?” It brings to mind years past when if you mentioned you were starting a home-based business, people would look at you like you were nuts. Now operating a home-based business is not only accepted, but also highly regarded.

This past year, we saw amazing evidence of the power of virtual assistants (VAs) with more and more media coverage, well-known authors and celebrities singing our praises, and businesses and corporations alike commenting on how hiring a virtual assistant has helped them to achieve so much more success in not only their business, but personal lives as well. Thousands of qualified and dedicated entrepreneurs stepped up to meet that demand and now join the ranks of being one of us-a virtual assistant.

When thinking of the VA Industry; brilliance, cutting-edge technology, and enormous dedication come to mind. This year let’s take our Industry to new heights. Let’s keep our proud tradition of being the best, and let’s show the world, that they can’t do without us.

Here are several New Years Resolutions to help you achieve greater success with your business this year:

Resolution #1 — Make a commitment to get to know two people within your industry on a more personal level every month. Answer back an e-mail addressed to a VA group with a personal, “Hi. How are you doing? I’m Diana.” Also, become active on VA boards. If networking locally, introduce yourself at a professional organization’s meeting or a conference instead of just being in the background.

Resolution #2– Take the time to organize your business and make it easier to run on a daily basis. If you haven’t done so already, invest in a 3-ring notebook and put all the valuable forms you use on a daily basis in there including all your marketing letters, follow-up client letters, proposals, portfolios, etc. By customizing these forms now, you have them available when a client contacts you and are then able to respond to that client immediately with the right professionalism that will convince them to use your services. Bottom line – You don’t have to reinvent the wheel each time.

If you’d like help on creating some of these forms, consider our latest book, The WordPerfect® OfficeReady® Virtual Assistant Solution Pack, available at [] in their Office Productivity/OfficeReady® Template Packs section. This VA Solution Pack contains a valuable 81 page e-book and over 70 templates you can use on a regular basis to start or grow a successful virtual assistant business. The Solution Pack was written by Diana Ennen with the help of several VA Industry leaders including Kelly Poelker, co-author of numerous other VA Books with Diana Ennen.

Resolution #3 – Define your definition of a virtual assistant. There is so much talk today on exactly what is a virtual assistant. Spend the time this year to focus on what you believe a virtual assistant is and what you believe your clients look for in a virtual assistant. Develop a mission statement with that definition. Try this, “At (insert your company name), we strive to provide you with the best (insert what that is) and to always meet and exceed your expectations. We are committed to (what?). This can be done while enjoying that eggnog this year, not too spiked of course. By developing your mission statement, you will find clarity, which will enable you to take your virtual assistant business to the next level. Also, if you have a mission statement from last year, it’s time to rewrite it and include where you are today with your business.

Resolution #4 – Get the steps to success down in writing. For those that have read our book, Virtual Assistant – The Series: Become a Highly Successful, Sought After VA, you might benefit with our new VA The Series Workbook. It takes you step by step through operating a successful VA business, listing all your goals, development ideas, and also drives home exactly what you want your business to be. When you see it in writing, it helps you see where you want to go and how you want to get there.

Resolution #5 – Make an effort to keep your company name out there. Send out regular press releases, articles, newsletters, post cards, thank you notes, and frequent follow-up. Not only can this help your Google status, but it also gains you credibility as an expert.

As virtual assistants, being able to work without global boundaries has enabled us to work with clients anywhere. These steps can help you find the right balance for your business so that 2007 is more prosperous than ever.

We wish you the best of luck in the coming year. May it be your best year ever with success, happiness, and the right family/work balance that allows you to enjoy every day with peace and serenity. Stop by any of our sites for additional information on how you too can become a successful Virtual Assistant.

Work From Home Business – Finding Your Niche As A Virtual Assistant

According to entrepreneurial experts Paul and Sarah Edwards, and a long list of other publications and experts, home based virtual assistance is a booming business. Wikipedia defines a virtual assistant as an independent contractor providing virtual assistance in the form of administrative, technical, and sometimes creative services to clients, usually to other independent entrepreneurs and solo and small business practices, such as that of a lawyer or realtor. Virtual assistants work from their own office at home which is why it has become a fairly popular, growing profession. Today there is about 5,000-8,000 virtual assistants worldwide. Common modes of communication and data delivery include the Internet, File Transfer Protocol (FTP), and fax machine. In other words, it is very similar to an assistant that is telecommuting or teleworking.

There are many reasons why business owners, especially those who work from a home office or telecommute, are hiring virtual assistants. In a home based business, what do you do when you need help? After all, you just can’t do everything when you work from home. You could hire someone as an employee. However, you probably don’t have a place to put them in your home office. Also, having an employee means needing health insurance coverage, payroll taxes, legal obligations, and not to mention higher utility bills. A virtual assistant will take care of all of these problems because the virtual assistants are probably also working from their home! Some virtual assistants’ make as much as $38,000 per year working full time. In the working world, this would be good pay for an administrative assistant or even an executive assistant, especially if you factor in savings on transportation and day care.

So what are some successful virtual assistant careers? What jobs exactly do employers need from a virtual assistant? They are: bill paying, data processing and management, transcription services, bookkeeping, proof reading and editing.

Bill Paying

There are two types of bill paying businesses. The first is a virtual personal assistant. In this instance the client has all bills mailed to a post office box near you as his virtual personal assistant. You then set up a checking account with payment authorization for both the client and you. As the bills are prepared for payment, you notify the client how much money to deposit into the account. The bills are then paid. Also, if available from the client’s bank, it is possible to use on-line bill payment services. A virtual accounts payable assistant will provide the same type of service to businesses. A small company will outsource the payment of bills to you and you will insure that the client maintains a good credit rating by paying all their bills on time. Often, it is possible to combine accounts payable with accounts receivable. In this situation, the virtual assistant is not only responsible for paying bills, but also for depositing checks into the client’s bank account and sometimes even calling on past-due accounts.

Data Processing and Data Management

Several things can be included in data processing and data management. The following are a few examples where this would be useful. After collecting business cards all month long, they are mailed to you as a virtual assistant. You then enter the data into the client’s database and return as an email attachment. This would also work if your client sent you emails of new prospect leads and you entered the information into a contact database. An insurance agent can fax new policy owner information to you. You would then enter the information into the client’s database, zip the file, and send the database to the client as an email attachment. As a virtual assistant you would also prepare and mail a standard confirmation letter to the policy owner. You track the annual expiration date of the policy and upon the due date, sends a reminder email to the insurance agent. Another possibility is to help a client who is preparing a direct mailing and needs to verify the legitimacy of his database. The database is sent to the virtual assistant via email attachment. You then telephone each name and verify that the name, spelling, title and address are correct. Sometimes, clients actually need you to compile a database by researching names and contact information within a pre-specified criteria.

Transcription Services

Transcription is the process of converting voice-recorded reports into text. Many clients can use a virtual assistant for this. One example could be a lawyer sending a micro-cassette overnighted to you to transcribe. You would then type the report and send it back to the lawyer as an email. As a virtual assistant transcription service you may also receive a telephone conversation that needs to be recorded and then typed up and sent out to everyone that participated. A client can dictate letters and memos on cassette, CD, or MP3 format and send to you to put it in writing. Authors sometime use this kind of service to get a type-written copy of their work.


Bookkeeping is the recording of all financial transactions undertaken by an individual or organization. The organization may be a business, a charitable organization or even a local sports club. Bookkeeping can be keeping records of what is bought, sold, owed, and owned; what money comes in, what goes out, and what is left. Although this position follows the rules of basic accounting, you do not need to be an accountant or have an accounting background. As a virtual assistant bookkeeper you could be responsible for writing up the daybooks, which would consist of purchase, sales, receipts and payments. The bookkeeper is responsible for ensuring that all transactions are recorded in the correct daybook, suppliers ledger, customer ledger and general ledger. Typically, a company scans its business documents and uploads them to a secure location or into an online bookkeeping application on a regular basis. This allows the bookkeeper to work remotely with these documents to update the books.

Proof Reading and Editing

Proof reading traditionally means reading a proof copy of a text in order to detect and correct any errors. Editing is the process of preparing language, images, or sound for presentation through correction, condensation, organization, and other modifications. These are other sources of income for a virtual assistant. A client could be preparing a marketing flyer or website and needs assistance with the copies. So you would then proof read and edit any marketing literature. A client could be a writer and has prepared a manual that needs to be edited. A virtual assistant can format, proofread, edit, and grammar check documents, then return them to the client via email as an attachment.

Now that you have an idea of what are some popular work from home business opportunities as a virtual assistant, how about some help? There are work at home business opportunity kits available to you to help you start your own virtual assistant business. Remember, working as a virtual assistant has so many other benefits besides getting earn money from home.

So go ahead and quit your day job sooner than expected! Become that entrepreneur you know you can be! Will it be easy money? No. Will you be able to earn a living while taking control of your own future? Yes. Critical information about the Virtual Assistance industry is available to you right now. Don’t spend any more time twisting your brain over what to do next, look into a work at home business guide.

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