Pros and Cons of VoIP For Small Business – Is it Right For You Or Not?

VoIP in a business environment can work very well. A lot depends upon your existing network though. If you have an overly secure network with a lot of traffic then expect the quality to fall. Try and keep your voice traffic on a different network to your data and remember that VoIP/SIP is not as secure as traditional telecoms.

First some of the benefits…. VoIP systems often cost less for recurring maintenance than traditional PBX equipment and are easier to configure when applying moves, adds, and changes. Incidentally, there is normally no configuration change required to move an extension in a VoIP network. Many VoIP systems also let you use the Internet for your outbound calling, which can reduce your long distance bill and displace the cost of a PRI or analog trunk circuits for access to the public telephone network. VoIP also enables Unified Messaging, which integrates email, voice mail, IM, and calendaring.

However there are some drawbacks….. IP phones are more expensive than traditional analog phones and have more stringent requirements for the network to support them than standard email and web surfing. While VoIP systems do generally have a more intuitive interface than traditional PBX equipment, in a company of 20 you’re not likely to see much turnover I would expect.

Additional drawbacks are:

– Voice quality (not all your calls will be as clear as a traditional analog line).

– Reliability. If your Internet or System Network goes down you are left without computers and a phone system.

– Basic Features are sometimes billed a la cart and can end up costing you more per user then a traditional phone system.

– Hosted VoIP solutions require you to buy the phones (and associated routers) and then bill you every month for the service. Where as a phone system (with all its equipment) can be financed over 3 – 5yrs and then you own the equipment and system features & service.

The best approach for determining the viability of such a move would be to have a cost analysis performed for each option and look at the total costs and system benefits, up front, at year five, and beyond.

For a small company, these are conditions that generally would indicate a possible business case for VoIP:

– Your company has multiple sites and pays for Wide Area Network circuits to connect those sites together as well as PRI circuits or Centrex lines for PSTN access.

– You have a number of “remote workers” who work out of remote/home offices, and the company pays for their home phone and long distance as well as their Internet access.

– Your company spends a significant portion of its technology budget on long distance or international calling.

– Your company has high turnover and/or personnel are constantly changing offices.

– Integration of unified messaging and/or advanced calling functions such as on-the-fly conference calls would allow your company to conduct business much more effectively, so much so that it would positively impact your bottom line.

– Your company is getting ready to move to a new facility and would have to pay to run cable.

Outside of those, I would say VoIP may not be your best choice. One option worth considering is a gateway that services traditional analog phones, but converts the call to VoIP when calling external numbers.

Don’t get me wrong I love working with VoIP, but if your current system isn’t broken or costing you an arm and a leg to maintain it, you may not need to upgrade.

Pros and Cons – Commercial Paper Towel Dispenser Versus Electric Hand Dryer

Commercial paper towel dispenser or commercial electric hand dryer – there has been much debate going on about which type is the best. There are actually plenty of good and bad points for both devices, so it’s quite important that you weigh the following pros and cons before buying a commercial towel dispenser or electric hand dryer.

The first point to consider is the costs of these devices. By cost, we are talking about the initial purchase price, maintenance and repair services fees. A commercial towel dispenser is pretty inexpensive depending on the type you buy: center pull, multifold, single fold, lever, C-fold, and touch free dispensers. The average cost of manual paper towel dispensers is approximately $21-$115. Electric hand dryers are priced around $37-$500 or more.

Towel dispensers don’t operate on electricity, so you don’t have to deal with expensive energy bills. But electric hand dryers are more cost-efficient and cheaper to maintain because these don’t need continuous refilling of paper towels.

Electric dryers promote cleaner restroom surroundings and prevent wastage. Paper dispensers are prone to wastage because employees or customers tend to pull more paper towels that they really need – the extra paper towels just get thrown in the waste basket. But touch-free dispensers give out customized towel lengths on specific intervals.

The length of drying time is another very important issue among people. Electric dryers might be cost-efficient, but they’re definitely not time-efficient. It takes about 43 long seconds because electric hand dryers are able to remove all excess moisture. People don’t even bother to wait and line up for their turn with the hand dryer. But paper dispensers are quicker and only take about 12-14 seconds to finish the job.

Paper dispensers are not eco-friendly because of the simple fact that these use disposable towels. As you all know, trees need to be cut down to make the paper towels, which get dumped on landfills after you use it.

Disposable towels are found to be most effective in removing bacteria compared to hand dryers. In fact, bacteria thrive on the outlet of these hand dryers. Since these draws air from the surroundings, there’s a big tendency that the air blown on your hands contains plenty of bacteria, which are the reason why you perform hand washing in the first place.

After all the discussion of the advantages and disadvantages of a commercial paper towel dispenser and hand dryer, the best one would still depend on your preference and current need. Just make sure that you explore your options before making up your mind – visit your local shops or home improvement centers to get a first-hand look at these products.

Exit mobile version