Vending Machine Business Record Keeping Basics

Keeping good records of the status of each of your vending machines when you service them is both a critical and very easy practice. Even for those who strongly dislike record keeping and struggle with the practice, the process is not overly taxing. The benefits, after all, far outweigh the small inconvenience that it presents. After all, by keeping records, you will be able to see how you are doing over time so you will know exactly which machines are offering the best performance, how many of what product is being sold, and what profits you can anticipate in the weeks and months to come.

As a business owner, this is information that you need. With even the most basic record keeping, you will have a much more thorough understanding of your business and how it is doing from one machine to the next. This allows you to continue what you are doing right with some machines, and consider the relocation of other machines that just aren’t performing as they should be.

That being said, you will also greatly appreciate your efforts to keep accurate records when tax time comes around. Nothing is more painful than trying to scrounge together exact numbers from records that are either sketchy or non-existent.

The two kinds of records that you will want to consistently maintain within your vending machine business are a basic ledger and a report of all of the locations on your route. The basic ledger is essentially your general bookkeeping. It should document all of the income and expenses totaled from all of the locations on your route. You can do this on paper, but it is much easier and faster if you use a simple bookkeeping program on your computer. If you save all of your receipts and keep a good route report, you will be able to update your ledger quickly and easily each time you complete a service route.

While on your service route, you should keep a record of the status of all of your machines at each location. Each machine should have its own page where you take notes from each servicing. This way, you will be able to flip to the page for any given machine to observe its performance including expenses, income, the placement of products, and the popularity of each of the products.

When your business is still small enough for you to do all of the routes yourself, you will be responsible for all of the record keeping for both the ledger and the route. However, once your business gets large enough that you need to hire someone to run some or all of your routes for you, you will need to make sure that that individual is also keeping the detailed, accurate records that you need to make all the difference in understanding the success of your business.

The same thing goes if you wish to hire a bookkeeper to keep track of all of the income, expenses, and other data collected by the people running your service routes for you. The trick is to make sure that these records never fall behind, that they are always complete, and that they are always accurate.

Do not forget to actually use the information that you have collected. Keeping records is only a practical process when you examine and analyze the data that has been collected. Keep a close eye on the performance of each of your machines so that you always know where attention is needed.

4 Key Factors To Successful Record Label Management

The recipe for a successful record label, no matter how big or how small, involves many ingredients. Too many to mention here but if you had to narrow it down to the most crucial points you will find the following key ingredients to successful record label management.

  1. Having Talented Music Artists On The Roster,
  2. The Resources Available For CD Production,
  3. The Power To Distribute Music Straight Into The Consumers Hands,
  4. The Ability And Resources To Successfully Promote Music Artists.

1. Recording Artists

Number one on the list to running a successful record label is to have a talented roster of music artists. This not only involves finding extremely talented artists with commercial potential but also establishing contracts between the two, where the two party’s involved are both happy with their part of the agreement, thus resulting in an extremely harmonious and rewarding relationship.

The contract between artist and label should cover topics such as album production fees and spending budgets, recoupable revenue from sales of tickets, albums and merchandise etc, distribution of music royalties as well as possession of publishing rights and profits.

2. CD Manufacturing

It is usually the role of the record label to take care of the manufacturing of records and Compact Discs. If you are planning on setting up a record label you should be certain to possess the resources available to create and manufacture your artists’ music. After all this is an important part of making money for your label. If you are only a small-sized label you can find CD manufacturing plants which will meet the needs of smaller sized record labels and even offer pressing discounts that come with product packaging and art work at affordable rates. Now a days this whole process can be avoided due to the popularity of digital downloads.

3. CD Distribution

Distribution will get a label’s music straight into the palms of consumers. Distribution is paramount to earnings for any recording label. With regard to physical goods like CD albums, you must get them straight into retail stores and then directly into the hands of shoppers. With regard to downloadable music, you should make your products there for web sites (such as apple iTunes) which will sell the songs on-line. Direct selling is one other money-making path for a music label in selling their music.

4. Artist Promotion

Promotion is yet another crucial component to generating product sales. The music label utilizes mass media outlets such as music publications, web sites, radio campaigns, live performance tours and private appearances. You should understand the actual demographics for your niche and after that market appropriately. A solid marketing and advertising campaign will enhance ticket and record sales.

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